Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The Conflicts of Interest Declaration & Author Undertaking Form (Download Here) has been completed and will be uploaded during submission. A scanned copy of the filled form should be uploaded.
  • Approval of the project by ‘Institutional Research & Ethical Board’ - to be uploaded during submission.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • The authors can suggest reviewers in the cover letter. The cover letter should be uploaded as a supplementary file.

Author Guidelines

INFORMATION FOR AUTHORS

Authors will have to register on https://journal.smdc.edu.pk/  to submit their manuscript.

Article Submission, Processig &Publication Fee:

There is no article submission, processing and publication fee.

Manuscripts submitted in the Journal of Shalamar Medical & Dental College (JSHMDC) will be considered if neither the article nor any of its contents have been submitted /published in any other journal.

Undertaking: Authors must upload an undertaking signed by all the authors with paper submission, Conflicts of Interest Declaration and Author Agreement Form is available on author’s dashboard.

Authorship:

Authors should meet all the four criteria for authorship as recommended by International Committee of Medical Journal Editors (ICMJE).

An "author" is generally  someone, who has made substantive intellectual contributions to the study. Authorship credit should be based on:
1. Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data.
2. Drafting the article or revising it critically for important intellectual content.
3. Final approval of the version to be published. Authors should meet conditions 1, 2, and 3.

Plagiarism Policy:

Plagiarism is the "stealing or misuse of scholarly property and the significant copying of someone else’s work". Plagiarism is, when large portions of text have been copied and pasted without proper and unequivocal acknowledgement/attribution. All the submitted manuscripts are checked for plagiarism through software Turnitin following the criteria/guidelines defined by HEC & IJCME. The similarity index should be less than 19%. If the similarity index is more than 19%, the manuscript is not processed further until revised by the author. If a plagiarized manuscript is submitted multiple times, it is rejected from further processing.

Review Policy:

The manuscript is immediately acknowledged, and initial screening is done for its suitability according to journal guidelines, originality, and similarity index. If the manuscript is found satisfactory, it is sent to two or more external reviewers.  The authors can suggest reviewers themselves. The reviewers must be mentioned with their affiliation and contact details in the cover letter. The reviewers are given 3 weeks to review the paper. If review not received after three weeks, a reminder is sent to the reviewer. If the reviewer doesn’t respond in one week after the reminder, then the manuscript is sent to 3rd reviewer. On receipt of comments, reviewer's comments are communicated to the author. The revised version of the article is checked for incorporation of suggested changes. A period of 2-4 months is set to finalize the process and if approved, letter of acceptance is issued to the author. 

Research & Publication Ethics Policy: 

Please refer to research and publications ethics policy before submission of research work.

Conflict of interest: The authors must state any ‘Conflict of Interest’ in the manuscript or on a Conflict of Interest form which can be downloaded from author’s dashboard. 

Abstract: Abstract must not contain more than 300 words. Use of abbreviations should be minimized and references not to be quoted in the abstract. The abstract must be structured under the following headings:

  • Title
  • Authors names & Affiliation
  • Corresponding author detail
  • Background: It should explain the background of the study, a summary of the existing literature; give the importance or contribution of the study to existing knowledge, its aims, and objectives.

     Methods: How the study was performed and statistical tests used.

     Results: The main findings.

     Conclusions: It must be clearly stated in the end.

     Keywords: Three to ten keywords as per MeSH (Medical Subject Headings) reflecting the main content of the article should be given at end of the abstract.  

Original Article:

The original paper should be of about 2000-2500 words excluding abstract and references. The original research article should be prepared under the following sections:

 Introduction:

It should address background of the study and relevant existing literature with references, justify the importance of the study, how this study will contribute to the field and in the end clearly mention its aims and objectives.

Material & Methods:

The material and methods should include:

  • Design, setting, duration and sample size of the study.
  • Reference of the article that was used for sample size calculation.
  • Characteristics of study population or description of materials used.
  • Detail of all procedures and intervention. Generic names of the drug used in research should be used and mention the brand name in parentheses.
  • Provide details of statistical analysis carried out for the study. Specify the level of significance used in statistical analysis.

Results:

Clearly state the findings of the study based on statistical analysis; subheadings may be used to describe the results.

Tables and Illustrations / Figures:

  • There should be no more than four tables or illustrations
  • Tables and figures must have a title, should be on separate page.
  • Tables submitted as photographs will not be accepted.
  • Photographs of patients if used, must be with written permission.
  • All photographs should be very clear, sharp, glossy and of 5 x 7 inches in size.
  • Figures must in JPEG format
  • Results given in tables must not be duplicated in figures and vice versa.
  • Figures and tables should be numbered according to the order in which they have been mentioned in the result section.
  • Titles for figures/images/tables should be single spaced.

Discussion:

There must be discussion of the important findings in perspective of existing knowledge with references. Limitations of the study if any must be mentioned at the end of discussion.

Conclusions:

Clearly state the main conclusions and mention the importance of the study reported.

Acknowledgments:

o   All contributors must be mentioned in acknowledgments, such as a person who provided general support and material for the research. Financial support should also be acknowledged.

  • Persons who reviewed the study proposal critically, collected data and took care of the study patients.

Source of Funding:

Source of funding should be declared.

Conflict of Interest:

All authors, reviewers and editorial board should declare conflict of interest if any.

Authors Contribution:

The contributions by all the authors should be mentioned.

References:

o   References should be on a separate page.

o   The number of references in an Original Article must not be more than 25

o   The number of references in Review Articles must not be more than 80

o   The references must be written in Vancouver style

o   References must be single-spaced.

o   If the authors are six or fewer list all authors, if more than six, list the first six followed by ‘et al’. Following are examples of reference citation:

o   Journal Article: Shahid A, Lone KP, Saeed S, Arslan M. Male offspring of both diabetic parents have higher insulin resistance and serum leptin levels compared to those with one diabetic parent. Hormones(Athens) 2008; 7: 313–19.

o   Article within a journal by DOI
Slifka MK, Whitton JL. Clinical implications of dysregulated cytokine production. Dig J Mol Med. 2000; doi:10.1007/s801090000086.

o   Article within a journal supplement
Frumin AM, Nussbaum J, Esposito M. Functional asplenia: demonstration of splenic activity by bone marrow scan. Blood 1979;59 Suppl 1:26-32.

o   Books: Polit DF, Hungler BP. Nursing research principles and methods. 6th ed. Philadelphia: Lippincott Williams & Wilkins; 1999.

o   Chapter in Book: Buse JB, Polonsky KS, Burant CF. Type 2 diabetes mellitus. In: Larsen PR, Kronenberg HM, Melmed S, Polonsky KS (eds). Williams Text Book of Endocrinology 2003; pp 1427-1467. Saunders, Philadelphia, PA.

o   Online database
Healthwise Knowledgebase. US Pharmacopeia, Rockville. 1998. http://www.healthwise.org. Accessed 21 Sept 1998.

Case Report:

  • Clinical experience, and short case reports may be submitted.
  • It must contain minimum of five references and one table or illustration.
  • The report must contain some new clinical experience or new information.
  • Case report should be structured under the following headings: 

o   Title

o   Abstract (Background, case presentation, conclusion, 3-10 keywords, it must not be more than 300 words).

o   Introduction: It must contain summary of the existing literature.

o   Case presentation: It must include detail of the patient’s related demographic information, medical history, sign and symptoms, treatment given or any procedure done, outcomes and any other significant details.

o   Discussion, conclusion and References.

Review Articles, Short Communication and Pictorial, Editorial, Letter to Editor, can also be submitted. .

LETTER:  should normally not exceed 400 words, with not more than 5 references and be signed by all the authors-maximum 3 are allowed. Preference is given to those that take up points made in contributions published recently in the journal. Letters may be published with a response from the author of the article being discussed. Discussions beyond the initial letter and response will not be entertained for publication. Letters to the editor may be sent for peer review if they report a scientific data. Editorials are written upon invitation.

Short Communication:  should be of about 1000 - 1200 words, having a non-structured abstract of about 150 words with two tables or illustrations and not more than 6 references.

Three to 10 key words should be given for all the category of manuscripts under the abstracts as per mesh [medical subject heading].

 Review and Processing Protocol: An acknowledgment is sent on receipt of the manuscript. The manuscripts are checked by the editors and then sent for peer review. The reviewer’s comments are then communicated to the corresponding author. After correction/revision by the authors, acceptance letter for accepted article is issued, and the article is placed in queue for printing.

 CHECK LIST:

Manuscripts submitted must contain the following information:

  • Approval of the project by ‘Institutional Research & Ethical Board’.
  • Conflict of Interest.
  • Consent to participate in the study.
  • Acknowledgments.
  • Source of funding. 
  • Authors contributions.

Email: jsmdc@sihs.org.pk

 

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